Academy Administrator
Revised 03/13/13

Department: Academy
Reports to: Academy Director
Status: *Full-Time/Exempt with benefit package
*Availability to work nights and weekends for performances and/or auditions as necessary

Direct Reports:

• Registrar
• Administrative Associate
• SIP Coordinator and Student Service Provider
• HBCD Dorm supervisor
• Part-Time Administrative Employee(s)
  • Lobby Monitor
  • Intern(s)
  • Academic Advisor
  • Administrative Associate

Summary:
The Academy Administrator manages all administrative matters for Houston Ballet Academy. Works closely with the Academy Director on budgeting, supervising staff, policy-making, marketing, and program/project management.  

Supervisory:

• Manage office and supervise, train, and evaluate the administrative staff

Financial:
Oversee general administrative and financial operations with the Academy Director

•  
  • Participate in preparation and maintenance of Academy Budget
  • Coordinate and track scholarships, financial aid, and stipends
  • Prepare and track payroll for part-time and full time staff
  • Prepare purchase orders
  • Participate in tuition and program analysis

Year Round and Summer Program:

• Manage student visas through SEVIS
• Oversee dormitory housing for year-round and summer students
• Oversee summer program yearly planning

Marketing:

• Oversee marketing for academy classes and performances
  • Develop and produce Academy brochures
  • Oversee summer marketing efforts
• Coordinate ticketing processes with marketing department
• Oversee academy website information

General Duties:

• Develop written official communications
  • Year round and summer handbook
  • Crisis Management and Safety policies (in conjunction with HR Department)
• Oversee coordination of Academy programs
• Attend staff, Academy, and Board meetings

• Develop SOP (standard operating procedures) as necessary
• Oversee and Academic Requirements for students
• Other duties as assigned

Minimum Required Qualifications:

• Bachelor Degree  (Business or Arts Administration preferred)
• Three (3) or more years of experience in managing and supervising  a full time staff of (four) 4 or more
• Experience working with database software
• Advanced  proficiency in Microsoft Office (Excel, Word & Outlook)
• Strong interpersonal skills, ability to mentor and train staff
• Customer service skills
• Strong written and verbal communication skills
• Ability to work independently with varied personalities, as well as in a team setting
• Strong accounting skills with experience in creating and implementing budget
• Excellent organizational skills
• Reliable transportation with valid driver’s license

Additional Preferred Qualifications:

• Office management in an educational and/or school setting
• Classical ballet dance experience helpful
• Knowledge of student visas
• Experience working with the database software Tessitura
• Experience in interviewing job applicants

Please send resume, cover letter, and three (3) references to:
Brandon Campbell
Human Resources Manager
hr@houstonballet.org

Houston Ballet is an Equal Opportunity Employer. Candidates for employment are considered without regard to race, color, sex, creed, national origin, sexual orientation, age, non-job-related disability or marital status.