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Academy Administrator
Revised 03/13/13

Department: Academy
Reports to: Academy Director
Status: *Full-Time/Exempt with benefit package
*Availability to work nights and weekends for performances and/or auditions as necessary

Direct Reports:

  • Registrar
  • Administrative Associate
  • SIP Coordinator and Student Service Provider
  • HBCD Dorm supervisor
  • Part-Time Administrative Employee(s)
    • Lobby Monitor
    • Intern(s)
    • Academic Advisor
    • Administrative Associate

Summary:
The Academy Administrator manages all administrative matters for Houston Ballet Academy. Works closely with the Academy Director on budgeting, supervising staff, policy-making, marketing, and program/project management.  

Supervisory:

  • Manage office and supervise, train, and evaluate the administrative staff

Financial:
Oversee general administrative and financial operations with the Academy Director

  •  
    • Participate in preparation and maintenance of Academy Budget
    • Coordinate and track scholarships, financial aid, and stipends
    • Prepare and track payroll for part-time and full time staff
    • Prepare purchase orders
    • Participate in tuition and program analysis

Year Round and Summer Program:

  • Manage student visas through SEVIS
  • Oversee dormitory housing for year-round and summer students
  • Oversee summer program yearly planning

Marketing:

  • Oversee marketing for academy classes and performances
    • Develop and produce Academy brochures
    • Oversee summer marketing efforts
  • Coordinate ticketing processes with marketing department
  • Oversee academy website information

General Duties:

  • Develop written official communications
    • Year round and summer handbook
    • Crisis Management and Safety policies (in conjunction with HR Department)
  • Oversee coordination of Academy programs
  • Attend staff, Academy, and Board meetings
  • Develop SOP (standard operating procedures) as necessary
  • Oversee and Academic Requirements for students
  • Other duties as assigned

Minimum Required Qualifications:

  • Bachelor Degree  (Business or Arts Administration preferred)
  • Three (3) or more years of experience in managing and supervising  a full time staff of (four) 4 or more
  • Experience working with database software
  • Advanced  proficiency in Microsoft Office (Excel, Word & Outlook)
  • Strong interpersonal skills, ability to mentor and train staff
  • Customer service skills
  • Strong written and verbal communication skills
  • Ability to work independently with varied personalities, as well as in a team setting
  • Strong accounting skills with experience in creating and implementing budget
  • Excellent organizational skills
  • Reliable transportation with valid driver’s license

Additional Preferred Qualifications:

  • Office management in an educational and/or school setting
  • Classical ballet dance experience helpful
  • Knowledge of student visas
  • Experience working with the database software Tessitura
  • Experience in interviewing job applicants

Please send resume, cover letter, and three (3) references to:
Brandon Campbell
Human Resources Manager
hr@houstonballet.org

Houston Ballet is an Equal Opportunity Employer. Candidates for employment are considered without regard to race, color, sex, creed, national origin, sexual orientation, age, non-job-related disability or marital status.